How to Brief a Painting Contractor

A simple checklist for project managers and owners to make sure colour choices, timelines and access are clear from day one.

1. Define the scope of work

• List every area to be painted: walls, ceilings, doors, frames, skirtings, exterior sections, common areas.
• Note any special surfaces: damp‑proofing, textured walls, feature walls, timber, metal.

2. Confirm colour choices and finishes

• Provide exact paint colours, codes and brands (or ask for recommendations).
• Specify finish types: matt, low‑sheen, gloss, enamel, varnish.
• Identify any areas needing stain‑blocking or primer.

3. Clarify preparation requirements

• Note repairs needed: cracks, holes, water damage, sanding, filling.
• Indicate whether old paint must be stripped or just cleaned and primed.
• Highlight problem areas: mould, damp, peeling paint.

4. Set access and working conditions

• Provide access times, security instructions, parking details, gate codes and contact persons.
• Confirm whether the unit is occupied, furnished or empty.
• Note restrictions: noise limits, shared corridors, lift access, quiet hours.

5. Agree on timelines

• Provide your required start date and deadline.
• Clarify whether work must be phased (for example, room‑by‑room).
• Confirm any blackout dates when work cannot take place.

6. Discuss protection and cleanup

• Confirm how furniture, floors and fittings will be protected.
• Specify expectations for daily cleanup and final handover cleaning.
• Note whether waste removal is required.

7. Establish communication

• Provide the main contact person for decisions.
• Agree on how updates will be sent (WhatsApp, email, site meetings).
• Decide how variations or snags will be handled.

8. Request a written quote

• Ensure the quote includes scope of work, materials and paint brands, labour, timeline, payment terms and any exclusions.